[DRAFT] Purchase Orders

Purchase orders are generated by the Purchasing Department through the Automated Finance System (BANNER).

All vendors must complete vendor profile and IRS W-9 form before it can be finalized.

1. Regular Purchase Orders: A purchase order is issued according to the information provided in the online requisition issued by the requestor. Upon review by the buyer, a purchase order is generated, printed, approved by the authorized Buyer and/or the Director of Purchasing. Purchase orders are printed and the original is mailed to the supplier. All standard terms and conditions, warranties, safety requirements and any special condition stated on the purchase order apply.

2. Service Orders : A Service order is issued according to the information provided in the online requisition issued by the requestor. The purpose of a service order is to contract the services of a Vendor for a specified period of time and a specific amount. Service orders are printed and the original is mailed to the supplier. An initialed copy of the service order shall be returned to the Accounts Payable Department from the requestor upon satisfactory completion of services.