Requisition Requiring Approval

Requests for computer supplies and equipment, catering furniture and maintenance require approval from central administrators. Approval by the budget department will occur only after appropriate central approval. Administrator(s) responsible for approving in the following categories:

• Computer supplies and equipment – Mr. Yoseph Demissie or Mr. Solomon Asmelash
• Catering/food orders, transportation(Yellow Buses) – Mr. Jacob B. Keli
• Furniture – Ms. Kim DiCaro
• Maintenance/repair facilities – Orlando Wilkins
• Consultant request – Ms. Kim DiCaro
• Mileage, travel requests – Mr. Furquan Ahmed
• Travel expense reports – Mr. Furquan Ahmed

The purchasing department will notify the requestor and shipping and receiving area with an estimated delivery date of goods.

Rental

Any agency or organization that sponsors events on a campus must have approval from the District and the Campus President. Prior to the event, an application for Building Use must be completed. The applications are located in the Administration Office on each campus.

Mileage

All mileage forms should be completed on a fiscal year cycle ending June 30 of each year. Mileage forms can be submitted every 1-2 months for reimbursement. Faculty are not entitled to mileage reimbursement (between campuses), nor consultants unless stated in the consultant agreement.

Catering Request

All catering requests should be forwarded to purchasing four weeks before the event. Requestors are required to have an approved requisition on the system before order(s) can be placed. The Purchasing Technician(s) will supply the requestor with an estimated price for the requisition. The following information must be forwarded to the purchasing department to ensure timely delivery of orders by caterers:

• Set-up time and event time
• Set-up location, including room number, campus or building
• Number of people to be served
• Exact menu, including the type of dinnerware, tablecloth, and beverages required
• Any other special needs

Office Supplies

Office supply orders will be placed and delivered within one week after the requisition has been assigned to a buyer. The College purchases office supplies from various office supply vendors; campuses and departments needing a current catalog should contact the purchasing department. Requisitions should include catalog number and quantity, i.e., package, box, case, carton.

For items not identified from the item description and catalog number, the requestor will be contacted for additional information or an alternative. The requestor(s) must verify all orders received upon receipt.

The requestor's responsible for verifying the accuracy of orders delivered, checking for incomplete, incorrect, or broken or damaged items, and promptly reporting to the purchasing department for follow-up.

Orders not verified during delivery and later determined to be incorrect or damaged cannot be automatically returned to the vendor. The return policy in Michigan is 90 days from the date of delivery, and items with limited shelf life should be verified immediately for accuracy. Vendors do not have to accept returns for items ordered in error by the requestor.

Note: All requisitions have an approval process. Please allow at least four weeks advance notice of date requested items are required.