Auxiliary Services College Owned Vehicles

The Auxiliary Services will maintain a list of college personnel authorized to use college vehicles. This list will be established as follows: Personnel requesting authorization to drive college vehicles must submit a request in writing that includes their driver’s license number and date of birth.

These are the steps to becoming an authorized driver and borrowing a car:

1. Sign out of the vehicle before receiving the key and gasoline credit card. The credit card will be used only for gasoline purchases.
2. Present a valid operator’s license, if requested.
3. Transport employees, official college guests, and other persons as authorized.
4. Leaves the vehicle’s gasoline tank at least one-half full.
5. Park in the assigned space and lock the vehicle upon return to campus; keys, a completed trip log, and credit card and credit card receipts must be returned when the vehicle is returned.
6. All trash and personal items must be removed from the vehicle upon return to the college.

All traffic violations will be paid by the employee. Immediate report of loss of credit cards must be made to the Auxiliary Services.

Accidents must be reported to local law enforcement agencies immediately, and a written report must be issued to the business office within 48 hours using the approved accident report form.

The employee’s use of the college vehicle must be reasonably within the intended limitations for business and travel, as determined by the college administration.

The employee’s use of the college vehicle must be within the intended use as identified on the vehicle request form.

Whenever possible, college vehicles are to be parked at the college in their assigned spaces for evenings and weekends. Exceptions must be cleared with the Auxiliary Services.

You may not borrow a college-owned vehicle if any of the following apply:

• You can’t borrow a college-owned vehicle if you don’t have a current driver’s license. If your license isn’t up-to-date, you'll need to get that sorted out first.
• You’re not eligible if your driving privileges have been suspended within the last 2 years. If you've had issues with your license being suspended recently, it’ll impact your ability to borrow a vehicle.
• If you’ve been convicted of driving while your license was suspended or revoked in the past 4 years, you’ll need to wait. This means if you’ve had any trouble with driving on a suspended or revoked license recently, it affects your eligibility.
• If you’ve been convicted of driving under the influence of alcohol or drugs (or even just impaired driving) within the last 4 years, borrowing a college vehicle isn’t an option. Any recent DUI or similar conviction will impact your ability to borrow a car.
• You’re not allowed to borrow a vehicle if you’ve had two or more reckless driving convictions in the past 4 years. Multiple reckless driving convictions within the last few years disqualify you from borrowing a college vehicle.
• If you’ve accumulated six or more points on your driving record in the last 2 years, you won’t be able to borrow a college-owned vehicle. Keep an eye on your driving points to ensure you stay within the limit.
• Having 3 or more moving violations in the last 2 years will disqualify you. If you’ve faced multiple moving violations recently, it impacts your eligibility to borrow a vehicle.
• If you’ve been involved in 2 or more traffic accidents, each resulting in a moving violation conviction or civil infraction in the past 2 years, you won’t be able to borrow a college vehicle. This includes any accidents where you received a moving violation or civil infraction determination.